Job Order Detail

Description

MLT Aikins Regina is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical in the Regina office.  Our ideal candidate is self-motivated, enthusiastic and proactive in approach, highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and able to work independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimum supervision, multi-task and be able to thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset.

Responsibilities Include:
Accurately scanning closed files and confirming they are saved to the Document Management system appropriately
Performing inter-office mail rounds
Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
Ordering and restocking office supplies/tabs on each floor within the office as required
Covering reception daily for breaks and lunch hour
Providing full-time coverage as required at reception during any sick leave, vacation leave and EDOs including adjusting of work hours and/or overtime
Backing up office services team for any sick leave, vacation and EDOs including adjusting of work hours and/or overtime
Responsible in conjunction with the office services team for the general cleanliness of the office and lounge kitchen which includes regularly scheduled cleaning
Other administrative duties as assigned