Job Order Detail

Description

Perform tasks such as preparing, inputting, editing, and proofreading various documents, including correspondence, invoices, presentations, brochures, reports, and related materials, using both machine dictation and handwritten copy.

Handle incoming regular and electronic mail, as well as other materials, and manage their distribution. Coordinate information flow internally and with external departments and organizations.

Manage the scheduling and confirmation of appointments and meetings for the employer.

Handle office supplies ordering and maintain inventory levels.

Respond to telephone and electronic inquiries, relay messages, and manage telephone calls efficiently.

Establish and maintain both manual and computerized filing systems for information organization.

Develop and implement office procedures to ensure smooth operations.

Welcome visitors, determine the purpose of their visit, and direct them to the appropriate person or department.

Record and prepare accurate minutes during meetings.

Arrange travel itineraries and accommodations as needed.

Compile relevant data, statistics, and information to support research activities if required.

Provide supervision and training to office staff on procedures and the use of current software tools.