Job Order Detail

Description

Reporting to the Executive Director, Communications and Community Relations, this position provides administrative support to the Communications & Community Relations Unit within the Presidents Office.  

This position will assist with preparing reports, correspondence, presentations and other office documents including proofreading, formatting, tracking and monitoring documents to facilitate timely completion and circulation for signing and submission. The EAA will attend meetings to provide meeting notes and minutes, assist with Onboarding and Offboarding within the unit, create and reconcile expense reports, and process invoice payments. The EAA will also manage the Executive Directors calendar, coordinate and schedule meetings, perform filing, coordinate travel reservations and schedules along with conference/seminar registrations and appointment confirmations for the unit. Additionally, duties related to administrative support of the Indigenous Relations programs including assisting with the administration of the Crown Career Pathways Indigenous Internship program as well as all other Indigenous programming.  
This position will also participate in the CIC Administrative Committee of EAAs and support the Senior Executive Administrative Assistant to the President & CEO as Committee Chair. Assist with Presidents Office support including greeting visitors and answering incoming calls/communications, direct visitors and inquiries to the appropriate resource, track and monitor documents/materials to facilitate timely completion and arrange for courier services and receive/distribute deliveries. Backup support for the Presidents Office may include Board of Directors meetings assistance and preparation of any Board materials as required, as well as coverage for other CIC EAAs during planned or unplanned absences as led by the Senior Executive Administrative Assistant.