PURPOSE AND SCOPE OF THE POSITION
The Senior Administrative Assistant will be responsible for supporting the Project Manager as well as all other site management with all administrative duties. The incumbent will also be responsible for supporting other administrative staff with various tasks as required.
SPECIFIC DUTIES AND RESPONSIBILITIES
1.Provides support to the Project Manager by being responsible for documentation and transcribing, formatting, inputting, editing, retrieving, copying, and transmitting data from many different sources (i.e. meeting minutes, project documentation, etc.).
2.Responsible for drafting documents, collecting and analyzing information and providing in a timely manner.
3.Assists in scheduling and planning meetings, conferences calls, teleconferences and travel arrangements.
4.Completes projects as assigned and follows up on results.
5.Prepares reports by collecting and analyzing information.
6.Maintains office supplies inventory by checking stock to determine inventory level and anticipating needed supplies.
7.Maintains customer confidence and protects operations by keeping information confidential.
8.Provides administrative support to all departments and management teams as assigned and required.
QUALIFICATIONS, SKILLS AND KNOWLEDGE
2-5 years of previous experience in a Senior Administrative role
Ability to work independently and with little supervision
Ability to work with highly confidential documentation and provide superior customer confidence
Good oral and written communication skills
Intermediate level knowledge of Microsoft Office, Word, Excel and PowerPoint and Outlook
Skills and Abilities
- Own transportation
- Computer use
- Oral communication
- Document use
Work Conditions and Physical Capabilities
- Large workload
- Attention to detail
- Tight deadlines
- Work under pressure
- Fast-paced environment
Business Equipment and Computer Applications
- General office equipment
Work Location Information
- Remote location