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Standard Machine is committed to providing our associates with a supportive, fun work environment. Our culture is based on work/life balance, accountability and respect throughout our work family!
The Ideal Candidate:
Knowledge of office procedures and multi-line switchboard.
Proven record of courteous and professional customer service.
Basic understanding of debits and credits as they apply to financial accounting.
Working knowledge of Microsoft Office Suite, including MSWord, MSExcel, MSPowerpoint and MSOutlook.
Exceptional attention to detail and consistent tangible organizational abilities.
Experience in an industrial environment will be considered an asset.
The Job:
Answer phones, process mail (in and out) , process faxes, arrange for couriers, order and stock office supplies.
Maintain master files for filing of job travelers including scanning of all completed travellers, POs, job production reports etc.
Generate system reports for job review process.
Generate sales invoices and post based on manager approval.
File material certifications.
Travel arrangements for internal customers including flights and accommodation.
Additional responsibilities available as experience grows.
Competencies:
WORK EXPERIENCE AND JOB SKILLS:
Excellent verbal and written communication skills and a minimum of 2 years experience in an industrial setting preferably in a similar position.
ACADEMIC, TECHNICAL AND PROFESSIONAL COMPETENCE:
Qualified candidates will be have a minimum Grade 12 education or equivalent.
Post Secondary education relevant to the position will be considered and asset.
(Applicants must provide proof of all relevant qualifications and be available to participate in a pre-employment testing procedure.)
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Public transportation is available
Specific Skills
- Store, update and retrieve financial data
- Prepare reports
- Perform clerical duties, such as maintain filing and record systems
- Invoice clients
- Perform general office duties
- Answer customer inquiries
Work Setting
- Private sector
Work Location Information
- Urban area
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Excel
- Electronic mail
- Database software
- Presentation software
- General office equipment
- Accounting software
- Internet browser
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