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The role of the Administration Assistant is to provide superior office support to the program staff and management of Quint Development Corporation.
For complete job details please see the Quint website.
Duties:
Primary contact for all inquiries in person, by phone and/or email. Respond/forward calls as appropriate and make referrals where applicable;
Collect, record and deposit housing payments;
Maintain office equipment and business machines;
General office support including (but not limited to) mail duties, photocopying, filing, room bookings;
Maintaining Files and Updating file system (both paper and network)
Assist various aspects of property management i.e.: rental applications, lease agreements, rental schedules, memos to tenants;
Assist with maintaining Quints website.
Assist with the organization of the Annual General Meeting and other community gatherings;
Assist with the organization of staff retreats and gatherings;
Advise community organizations, applicants and other interested groups about housing and employment programs;
Assist with administration of Station 20 West ie: database, room bookings
Other duties as they arise.
Essential Skills
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Specific Skills
- Receive payments
- Provide information to staff and the general public
- Organize and schedule office work
- Order supplies and equipment
- Maintain inventory of office supplies
- File documents
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Attention to detail
Security and Safety
- Criminal record check (abstract)
- Driver's validity licence check
Business Equipment and Computer Applications
- Windows
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- General office equipment
- Word Pro
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