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Under the direct supervision of the Executive Assistant, this position supports the operations and information needs of assigned programs by developing and applying appropriate technical and administrative processes. Supports Program Managers with a variety of administrative activities, develops and maintains program related information gathering and recording processes. Understands program objectives and standards, and applies the relevant legislation, policies and procedures to all activities.
Qualifications / Experience
This position requires one year of post-secondary education in office administration and a minimum two years of relevant experience. The ideal candidate must possess interpersonal skills, including tact and diplomacy in dealing with a variety of situations and in addition must possess the following:
- Good understanding of standard office equipment, administration practices and procedures
- Proficiency in English; both verbal and written communication
- Confidence in producing professional meeting minutes
- Knowledge in software applications such as: MS Word, Outlook, Excel, PowerPoint, Desktop Publishing and Access
- Strong organizational skills and the ability to multi-task and collaborate as a strong team member
- Experience both in the coordinating of meetings and large events and in making arrangements for travel and accommodations
- A high standard of confidentiality in handling sensitive information
- A Valid Driver's License
- Experience working in a First Nations organization is an asset
- The ability to speak a First Nations Language is an asset
The interview process will include practical assignments in the areas of minute taking, business writing/communication and knowledge of core office procedures and equipment.
Please note that only those who submit a complete application that includes a resume, three work related references and a copy of education /certification will be considered.