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Present a professional, welcoming contact to all clients, vendors, and staff, by phone, in person, and email
Responsible for keeping office equipment maintained
Responsible for organizational functions and general meeting support, including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying and faxing
Provide support for the Sales team
Provide support for Finance; monitor staff credit card purchases, expense tracking and documentation
Receive and verify invoice requisitions for goods and services.
Record and send weekly/biweekly status reports to appropriate coordinators.
Record daily entries into monthly financial reports.
Prepare purchase orders, review and verify travel claims.
Data entry for processing payroll and accounts payable.
Collect money, provide receipts, reconcile accounts receivable
Deposit cash deposits to bank and enter into system
Maintain letter, transmittal and confidential information files.
Complete payroll functions to ensure staff are paid in an accurate timely manner.
Working in a team environment.
Provide administrative support in order to ensure effective and efficient office operations.
Qualifications:
Proactive, helpful, can-do attitude
Flexibility to adjust to dynamic work environment
2 years minimum administrative experience, background in finance is an asset
Excellent writing skills
Neat, organized, able to work independently and interdependently
Computer literate including spreadsheets, excel, email and web
Knowledge with Business Vision and/or Syredex would be an asset
Benefits and RRSP plan are available after probation period.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Work Conditions and Physical Capabilities
- Repetitive tasks
Own Tools/Equipment
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Database software
- General office equipment
- Data analysis software
- Accounting software
- Inventory control software
- Internet browser
- Electronic mail
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