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Company Description
ICR specializes in the leasing, sales, and property management of retail, office and industrial real estate. We are known as an industry leader in assisting developers and owners in maximizing the value of their properties.
Position
We are seeking a reliable, self-motivated and organized individual for a Brokerage Assistant/Receptionist position in a fast-paced sales office, working closely with a variety of real estate agents.
Responsibilities include but are not limited to:
Perform data entry responsibilities as directed;
Customer service responsibilities;
Review, organize, and maintain files and other required records;
Maintain office organization and processes;
Answer multiline switchboard and route calls;
Order general office supplies; distribute mail and other general reception/administrative duties as required.
Qualifications
Individuals applying for this position must have:
Proficiency in Microsoft Word and/or Excel with a typing speed of 60wpm;
One Year Administrative Experience and/or equivalent experience;
Knowledge in real estate or real estate/corporate law an asset;
Strong communication and time management skills, as well as the ability to multi-task and prioritize tasks efficiently;
A high level of self-motivation with the capacity to perform quickly and accurately while under pressure,while maintaining strong attention to detail;
Capable of demonstrating a high level of confidentiality and discretion;
Excellent interpersonal, written and organizational skills;
Experience in InDesign/Photoshop/Illustrator required.
Benefits
ICR offers a refreshing change from the standard office environment and provides the following benefits:
Competitive salary based on experience;
Great Benefits package;
Matching RRSP contribution on eligibility.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Work Setting
- Business services
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Security and Safety
- Bondable
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Database software
- Presentation software
- General office equipment
- Internet browser
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