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Reporting to the V.P. of Finance and the Corporate Controller, this individual will be responsible for the day-to-day accounts payable functions while maintaining a workflow that enables all aspects of the organization to provide timely service to staff and vendors.
RESPONSIBILITIES:
-Match vendor invoices to purchase orders. Check pricing and quantities on invoice with purchase order and any other discrepancies.
-Coding Invoices
-Update and Maintain Vendor database
-Maintaining vendor relationships
-Timely responses to Vendor enquiries
-Audit & Review employee expense claims, check for approval by supervisor, check for accuracy, code and enter.
-Issue Cheques/EFT. Run accounts payable payment report and give to controller to review.
-Set Invoices for payment and issue cheques . Give cheques to Chief Financial Officer for signing.
-Reconcile Vendor Statements. Verify all invoices on statements have been paid. Where variances occur contact vendors and resolve.
-Maintain Vendor files
-Maintain balanced Accounts Payable subledger for all vendors
-Do all of the above related Accounts Payable for Crop Production.
-All other duties as assigned
QUALIFICATIONS
-Knowledge of accounting principles, practices and applications
-Analytical skills and a keen attention to detail
-Proficient with MS Office, particularly Excel. Knowledge of Baan would be considered a strong asset.
-Excellent oral and written communications skills
-Excellent organization and time management skills in order to effectively manage multiple priorities and competing demands with tight deadlines.
Essential Skills
- Document use
- Numeracy
- Writing
- Oral communication
- Problem solving
- Critical thinking
- Computer use
Additional Skills
- Use computer applications
- Perform administrative tasks
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines