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Posting Date: December 20, 2014 Closing Date: January 6, 2014
Position: Administrative Assistant (PT 4 hours/day, 8 month term)
Reference Number: Y-Adm 2015
Location: CTV Yorkton
Salary: Commensurate with qualifications and experience.
Hours of Work: 20 hours per week. Additional hours as required.
Responsibilities:
Switchboard operation, direct calls and greet guests/clients
Distribute and prepare mail and courier buckets
Production order processing and Sales contract submissions, record and prepare for Regina Sales Coordinators
Collect and prepare invoices and client cheques for processing
Coordinate contractors for regular building maintenance issues
Order office stationary, collect and verify timesheet submissions for union staff
Other related duties as assigned
Qualifications:
Certificate in Business administration and/or 2 years related administrative experience
Intermediate Microsoft Office skills including Outlook, Excel, Word and Power Point
Ability to multitask, take initiative and work independently
Attention to detail and ability to meet strict timelines required
Application Details: Internal employees please apply through this link:
https://performancemanager5.successfactors.eu/login?company=Bell
External applicants please apply through this link:
http://jobs.bce.ca/go/jobs-with-bell-media/357957/
Please apply directly online to be considered for this role. Applications through email will not be accepted.
Only those applicants selected for an interview will be contacted.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
Technical Terminology
- Business
Specific Skills
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Reports
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
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