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This is a division level management position responsible for ensuring organizational effectiveness by providing leadership for the regional philanthropy department and operational functions.
Provides confidential administrative support to the Provincial Manager and is responsible for the smooth operation of the managers office and the administrative functions of the department's special events and operations within the region.
Essential Duties entail (but not limited to):
Operations:
-Supervises support staff in Regina.
-Liaises with the divisions manager, operations to coordinate national and divisional initiatives and projects.
-Takes minutes, distributes and arranges meeting requirements for the regional board and committees in conjunction with the board chair and local management.
-Liaises with the manager, operations on property and information system related issues.
-Oversees and coordinates maintenance and general upkeep of the Regina office building and equipment.
-Oversees and coordinates the maintenance and upkeep of the Agency vehicles.
-Coordinates and is a representative on the buildings occupational health and safety committee.
-Coordinates the booking of corporate vehicles / building /room resources including scheduling, usage agreements, security and room set up etc.
-Monitors daily cash reports and bank deposits.
Philanthropy:
-In conjunction with the provincial manager, plans and coordinates the work of the regional offices and ensures the support of the departments fundraising objectives is met.
-In conjunction with division department staff, coordinates administration aspects of fundraising special event programs
-Schedules appointments and meetings, make travel arrangements and book appropriate facilities for departmental meetings, committee meetings and senior division development staff.
-must have fundraising or event planning experience
VIEW OUR WEBSITE FOR MORE INFORMATION AND FULL LIST OF QUALIFICATIONS
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Willing to travel
- Travel expenses paid by employer
Specific Skills
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Compile Data
Work Setting
- Not-for-profit organization
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Security and Safety
- Criminal record check (abstract)
- Driving record check (abstract)
Business Equipment and Computer Applications
- Windows
- MS Excel
- MS PowerPoint
- MS Word
- Database software
- General office equipment
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