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Position Description:
Working with the Executive Director, the Administrative Assistant will be responsible for bookkeeping and accounting data entry, coordinating donation programs and coordinating volunteers programs. The position is 20 hours a week, 4 hours per day (some flexibility in hours could be arranged).
Key Responsibilities and Accountabilities:
Entering day to day transactions into an accounting program.
Maintain accurate information on our web site.
Measure and maintain key performance indicators.
Ensure all relevant event stakeholders and sponsors are recognized in an appropriate way and in a timely fashion post-event with a written letter of thanks.
Market exiting & grow new donation revenues.
Help develop and implement a formalized volunteer program including, recruitment, orientation, recognition and retention of PASPCA volunteers.
Work with the Executive Director to assess current/future volunteer needs and develop and implement volunteer management plan.
Qualifications and Skills:
Accounting and bookkeeping
Above average skills in business programs, writing and copy editing, reports, letters and general announcements.
Sound knowledge of MS Office, Data Base programs and website experience.
Outstanding organizational skills.
Strong interpersonal skills for interacting with individuals at various levels.
Ability to work independently and as a team member.
Valid drivers license and reliable vehicle.
Genuine concern for the welfare of animals.
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Financial
- Business
Specific Skills
- Prepare equipment or software for type of document
- Compile data, statistics and other information
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
Security and Safety
- Basic security clearance
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- WordPerfect
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Data analysis software
- Accounting software
- Word Pro
- Simply Accounting
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