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Reporting to the Controller, this position is responsible for processing accounts payable for goods and services purchased by the company and assisting in other areas of accounting and administration as necessary.
Responsibilites include:
Organize paperwork when it arrives (purchase orders, invoices, etc.)
Obtain appropriate approvals and check for completeness and accuracy
Enter invoices into accounting system (Great Plains Dynamics) for payment
Review and post data entry performed by other accounting staff
Match invoices to inventory received by Purchasing Department
Create payment vouchers with supporting document to be attached to cheques
Ensure payments are made when due according to specific supplier credit terms
Handle vendor account inquiries
Ensure accuracy, timeliness and completeness of data
Reconcile accounting records with vendor account statements following up differences
Enter daily cash receipts, bank deposits
Assist month end entry of journal entries, inventory, sales, etc. as required
Assist in analyzing general ledger accounts or other financial data as required
Assist in all duties of Accounts Payable Coordinator and Finance Department as needed
Experience/Education:
Ability to deal professionally with both vendors and employees
Exceptional organizational skills and detail-oriented
Ability to work independently but a strong team player
Working knowledge of spreadsheets and accounting software
Ability to work in a changing environment while meeting deadlines
Accounts payable experience is an asset
Minimum of one-year post-secondary training in accounting, business admin or related discipline is preferred
Essential Skills
- Document use
- Working with others
- Computer use
Business Equipment and Computer Applications
- Accounting software
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