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4-H Saskatchewan is seeking a highly motivated Administrative Assistant to coordinate our provincial head office. This position is the first point of contact for many inquiries and an integral part of our team.
Accountabilities:
*Receptionist duties including answering phone calls and emails, welcoming in-person visitors to the office, and directing emails, calls and visitors to the correct department.
*General administrative support services such as: processing mail, photocopying, filing, records maintenance, membership database management, data entry, ordering and keeping inventory of office equipment and supplies.
*Packing and shipping 4-H supplies to clubs. (Occasional Heavy Lifting).
*Formal committee work with the staff or Board of Director ( preparing budgets, agendas, taking minutes.)
*Manage Provincial 4-H Supply store including data entry and inventory using Simply Accounting, processing and recording payments, mailing store orders, sourcing new promotional items.
*Arrangements for meetings, travel, and events.
*Additional special projects assigned by Executive Director
Requirements:
* A diploma from a recognized business college or combination of training and experience
* A customer service orientation with strong interpersonal and communication skills
* Three or more years of successful experience in office administration
* Proficiency with Microsoft Office applications including Word, Excel and Outlook.
* Organizational ability and strong follow-through skills
* Criminal record check will be required
* 4-H knowledge or experience is a strong asset
* Small business administration experience, working experience with Sage 50, and experience working with a Board of Directors would be an asset
This is a part-time position (30 hrs/week) located in Saskatoon. Occasional weekend and evening work will be required.
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Decision making
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Handling heavy loads
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- MS PowerPoint
- MS Word
- Excel
- Database software
- Internet browser
- Simply Accounting
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