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Compiles, troubleshoots, verifies information with appropriate Site Crew Supervisor and enters appropriate job cost coding for all labour on a daily basis.
Communicates with head office to ensure time tickets are accurate and informs of any changes.
Balances coded labour hours between site and office initiated labour reports.
Enters adjustments for coded labour hours.
Prepares Labour, Material and Equipment (LME) tickets for client sign off on a daily basis.
Prepares electronic labour tickets for submission to client and head office.
Recovers client approved LME tickets and sends to head office for processing.
Books charter / commercial flights for company personnel in accordance with site procedures.
Books camp space for company personnel in accordance with site procedures, initiates employee badge activation.
Prepares travel allowance sheets and travel reimbursements (flight delays).
Assists with obtaining vehicle passes.
Provides administrative support to the Construction Management Team.
Maintains project file system.
Coordinates office equipment maintenance.
Maintains office supplies inventory.
Faxes/photocopies project related documents as required.
Compiles new hire information and forwards to client per site procedures (ie. name, classification and badge ID number).
Arranges and coordinates courier pickups and deliveries as required.
Education:
Grade 12 graduate with preference given to those with relevant post secondary education.
2+ years experience in an administrative or accounting role for industrial construction projects.
Advanced skills in MS Office (Excel, Word, PowerPoint, Outlook).
Knowledge of business communication, including style and format of letters, memoranda, minutes and reports.
Previous experience and knowledge of the construction or oil and gas industry is preferred.
Exceptional time management skills; diligence in following documented process to ensure work is completed effectively and efficiently.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Travel expenses paid by employer
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Location Information
- Remote location
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Graphic software
- Electronic scheduler
- General office equipment
- Data analysis software
- Inventory control software
- Internet browser
- Electronic mail
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