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This position is dependent on government funding and length of full-time employment term is to be determined (minimum term 15 weeks with a start date of mid-April).
Our Administrative Assistant will need to provide administrative and receptionist duties as required, and respond to questions from the public, process festival registrations, design newsletters, issue receipts, update membership and volunteer databases, maintain the onsite festival office, act as liaison for volunteers, sponsors, and festival members, as well as other duties as assigned. In other words, you will be the hub of a moving wheel!
Experience: we are seeking someone who will be energetic, creative, stress-tolerant, and a hard-working team player, with a professional telephone manner, high level IT skills and social media savvy. Advanced level Word and Excel skills are essential and Mac experience would be an asset. The successful candidate must have access to a vehicle and a valid drivers license.
Note: our office is wheelchair accessible.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
- Travel expenses not paid by employer
- Public transportation is available
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Database software
- Mac OS
- General office equipment
- Internet browser
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