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Reporting to the Controller, the Finance Officer 1 is responsible to perform financial, administrative and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for all AANDC and FNIHB, BATC, SIIT/FSIN funded programs, CMHC, all profit centres; SIGA, Band Revenue, Sports & Rec, Arena, Daycare, HeadStart).
Duties and responsibilities: Performs the day to day processing of accounts payable transactions to ensure finances are maintained in an effective, up to date and accurate manner
Verifies transactions comply with financial policies and procedures and informs supervisor if there is no compliance
Prepares batches of invoices for data entry; enter invoices for payment
verifies and post transactions to journals, ledgers and other records
Charges expenses to accounts and respective profits centers by analyzing invoice/expense
Pays vendors upon written approval from Comptroller; verifying, scheduling and preparing cheques before payments;
Verifies vendor accounts by reconciling monthly statements and related transactions.
Reviews and verifies invoices and cheque requests by sorting, coding and matching
Enters invoices into system using accounts payable module daily, weekly
Prepares and processes electronic transfers and payments including travel expenses upon signed approval from the Controller
Prepares and performs cheque runs and ensures all cheques have proper signatures before being released
Monitors accounts to ensure payments are up to date