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Weidner Investment Services is currently searching for a Regional Administrative Assistant to work at our regional office in Prince Albert. The Regional Office Administrative Assistant performs diversified duties necessary for the efficient operation of the assigned Regional Office.
Responsibilities include:
Answer telephones, screen calls and take messages.
Perform receptionist duties, greet clients and associates and announce them to the staff.
Type correspondence and reports; compose and prepare routine correspondence for signature.
Process incoming and outgoing mail.
Maintain a detailed knowledge of the communities in the region and their amenities.
Assist in preparation of reports and accounting functions as needed including property status reports, petty cash reports and leasing as assigned by the Regional Director.
Maintain office equipment including copier, printer and fax machine.
Assist in planning and coordination of marketing and leasing strategies.
Reports accidents and emergencies immediately to the Regional Directors.
Must have reliable transportation to make bank deposits, attend meetings and purchase and pick up supplies.
Be prompt, on time to work and have regular attendance.
Qualifications include:
Type at least 50 wpm.
Strong oral and written communication skills and ability to read and comprehend all lease documentation.
Thorough knowledge of general office practices and procedures.
Detail oriented, well organized and accurate.
Computer knowledgeable (spreadsheets and word-processing) and proficient with ten key calculator.
Familiarity with general accounting procedures.
Requires a valid and current drivers license and proof of insurance.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Contracts
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
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