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Source Office Furnishings is seeking an enthusiastic and energetic individual to join our team as an Administrative Receptionist in our Saskatoon store location on a temporary, full-time basis (12 month contract).
The Administrative Receptionist is the primary point of contact for all walk-in customers as well as incoming phone calls. The role also involves administrative support and managing the cash-out process. Other administrative duties include data entry, filing and sorting mail.
Main Responsibilities
A. Reception
Answer multi-line telephone and provide information when requested; transfer calls to appropriate party through switchboard
Complete sales using credit/debit card machine and manage the daily cash-out process
Maintain the organization and cleanliness of the showroom, including updating price tags and clearance section updates
B. Administrative Support
Generate purchase orders in the proprietary computer system
Review receiving reports and update sales orders accordingly
Draft store-specific blog content for intranet postings
Complete all bank deposits
C. Delivery, Service and Installation Scheduling
Communicate with the delivery team and contractors to arrange the installation of office furniture
Follow up with the sales representative responsible for the sale regarding any issues, concerns, or changes
Organize the service and/or repair of office furniture by contacting the customer and coordinating a site visit
Qualifications and experience
* 3-4 years of experience in a receptionist or administrative support role, preferably in a busy retail environment (with a strong emphasis on customer service)
* Proficient in MS Office Suite applications (Word, Outlook)
* MUST speak English fluently and have solid communication skills
*Must have a Class 5 license and your own reliable transportation (to complete bank runs)
Want to join a winning team? Submit your cover letter and resume today!
Essential Skills
- Reading text
- Oral communication
- Working with others
- Decision making
- Computer use
Transportation/Travel Information
- Own vehicle
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Data entry
Specific Skills
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Business Equipment and Computer Applications
- Switchboard 1-25 lines
- Electronic mail
- General office equipment