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Hipperson Construction is seeking a qualified candidate for the permanent position of Project Assistant. The Project Assistant position is vital to the high performance of our construction team and will appeal to an individual that seeks rewarding challenges.
Primary Responsibility:
Assist Project Managers and Estimators in the required documentation and correspondence required to accurately submit tender responses and effectively manage construction projects
Other Duties and Responsibilities:
Create, organize, and archive project files
Prepare sub-contractor agreements, award letters and track document sign off
Assemble construction material data and prepare project maintenance manuals
Maintain maintenance, inventory, and training records
Electronically upload project and tender documents
Create professional documentation for internal and external use and distribution
Receive incoming, and prepare outgoing mail and courier packages
Ensure common areas are organized and kept organized
Some office administrative duties including office reception, answering telephone, opening mail, order office supplies, faxing, shredding, photocopying and filing
Construction related experience or familiarity is a definite asset.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Engineering
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Correspondence
- Contracts
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Internet browser
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