Job Order Detail

Description

Duties Include:
1.    Perform administrative payroll duties including data entry, filing, and processing.
2.    Receives and verifies data, processes, prepares, and distributes bi-weekly payroll.
3.    Recognizes and identifies data, procedural, and system issues.
4.    Develops, evaluates, recommends, and implements improvements to the payroll system.  Designs tests for software installations and prepares training materials.
5.    Oversees payroll records system. Processes and interprets data as requested and performs complex calculations as required.
6.    Ensures service agreements are maintained, while ensuring a consistently high level of service to both internal and external clients.
7.    Registers new employees and ensures that required forms are completed.
8.    Reconciles payroll accounts to the General Ledger.
9.    Processes machine hour summaries bi-weekly.
10.    Provide consultation and advice on a wide range of pay and benefit issues to City employees.
11.    Maintains records and files.
12.    Administers Employee Benefits Plans and personnel records.
13.    Develop an in-depth understanding of the Payroll Database to be able to create Misc. reports on demand .
14.    Assists HR Coordinator with special reports and various projects as needed.

NOTE:  The duties listed are not set forth for the purpose of limiting the assignment of work.  They are not to be construed as a complete list of the many duties normally performed outside of the listed duties above. (Other duties as assigned).

Education
Grade 12
Formalized Accounting Diploma
Formal Payroll courses such as Canadian Payroll Association - Payroll Compliance Practitioner (PCP)
Proficiency in Computer Software including MS Word, Excel and Outlook

Experience and Additional Requirements
-3 years of experience in payroll and benefits administration. Experience in a municipal environment is considered an asset
-Demonstrated ability to maintain confidentiality