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Operations Administrative Assistant

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Job Order #: 5506929

NOC: 1411
Employer Name:
Ceres Global AG Corp.
Posted Date:
29-Apr-2016
Location:
NORTHGATE
 
# of Positions:
1
Employment Terms:
Full Time
Education:
Completed at least some post-secondary
Experience:
3-5 Years
Apply By:
15-May-2016
How to Apply?:
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Employer Name:
Ceres Global AG Corp.
Contact Name:
Janeane Odgers
Contact Phone:
306-988-4457
Contact Email:
jodgers@ceresglobalag.com


Description

Ceres Global Ag Corp is a grain origination and trading company operating terminals in North America.  Ceres is also a logistics company operating a newly developed multi product logistics platform in Northgate, SK.  
We are seeking a dedicated and hard-working administrative assistant to support the grain and energy divisions of our company.
Essential Duties and Responsibilities:
Assist and support all functions at the facility (operations & merchandising)
Prepare billing, invoicing and scheduling for the Propane business
Customer service orientated: interact with customers, contractors and employees on site
Manage accounts payable system, including purchase order program
Distribute incoming mail and faxes
Provide clerical support to managers, including preparing reports, meeting schedules, customer mailings and other clerical tasks as assigned
Order supplies for the facility
Track vacation (PTO)
Track vendor contact numbers
Handles all general office duties as requested
Assist settlement clerks as business dictates
Willing to work some weekends

Experience and Qualifications:
Minimum of 3-5 years of professional work experience in the administration field would be beneficial
Previous Grain experience helpful, but not necessary

Knowledge and Skill:
Detail orientated
Excellent organizational skills
Ability to problem solve and resolve issues Ability to work under pressure and prioritize tasks
Strong written and verbal communication
Strong ability to work in a team environment
Proficiency in Microsoft Office
Availability to work after normal work hours as needed

Compensation and Benefits:
The salary is competitive, based on prior education level and experience with opportunities for advancement.  The company offers generous benefits package

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Writing
 - Oral communication
 - Working with others
 - Problem solving
 - Decision making
 - Job task planning and organizing
 - Computer use
 - Continuous learning
 - Significant use of memory
Transportation/Travel Information
 - Own transportation
Technical Terminology
 - Business
Specific Skills
 - Type and proofread correspondence, forms and other documents
 - Sort, process and verify applications, receipts and other documents
 - Send and receive messages
 - Provide general information to clients and the public
 - Prepare equipment or software for type of document
 - Prepare and format page presentation
 - Compile data, statistics and other information
 - Receive and forward telephone or electronic enquiries
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Process incoming and outgoing mail manually or electronically
 - Order supplies and maintain inventory
 - Service office equipment and arrange for servicing in the case of major repairs
 - Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
 - Invoices
 - Correspondence
 - Reports
 - Forms and records
Work Location Information
 - Rural community
 - Remote location
Work Conditions and Physical Capabilities
 - Work under pressure
 - Repetitive tasks
 - Sitting for extended periods
Keyboarding (Words Per Minute)
 - 101 - 120 wpm
Business Equipment and Computer Applications
 - Windows
 - MS Word
 - Excel

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