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The RM of Sherwood is seeking an Administrative Assistant to work as part of our administrative and finance team to develop and deliver programs and services provided by the Municipality. This will be a permanent half time position with the potential for additional hours as required based on workload and vacation coverage.
Key accountabilities include:
> Acting as first point of contact for visitors on site
> Provide reception receive incoming calls, respond to inquiries, direct questions and transfer calls to the appropriate individual or department
> Receipt processing
> Prepare mail-outs
> Process and issue transportation permits
> Prepare internal and external correspondence
> File and record maintenance
> Participate in cross training and provide backup for other administrative assistants
> Assist with the development/implementation of the Workplace Health & Safety Program
> Liaise with Council, staff, and other levels of Government
Skills & Experience required:
> General accounting knowledge and experience (Accounts Payable, Accounts Receivable, Invoicing)
> 3-5 Years Administrative Experience
> Ability to work independently and as part of a team
> Effective time management with the ability to meet deadlines and adapt to changing priorities
> Strong communication and organization skills
> Ability to address Council, Administration, Staff Members, and the General Public with respect and professionalism at all times
> Effective problem solving and conflict resolution skills
This is a unionized position with a starting wage of $20.30 per hour. Participation in the Municipal Employees Pension Plan is mandatory, and extended health & dental and other benefits will be provided as per current policies.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Job task planning and organizing
- Finding information
- Computer use
Technical Terminology
- Financial
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
Area Of Specialization
- Invoices
- Correspondence
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 61 - 80 wpm
- 81 - 100 wpm
- 101 - 120 wpm
- 121+ wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
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