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Competition #F-0052
The Office Administrator position supports a wide variety of institute administrative operations in a prompt and professional manner. The incumbent will establish and maintain office systems, supplies, mail procedures and institute databases, while ensuring compliance with administrative procedures including records management, records destruction and file maintenance.
Administrative Support & Office Coordination
Provide professional administrative support to the Director and Vice-President, as well as backup coverage in order to support the accomplishment of department objectives
Maintain the calendars of the Director and Vice President to ensure clear communication, transparency of schedules, book meetings as necessary, and ensure double bookings do not occur
Ensure the Director and / or Vice-President is prepared for all commitments
Review, prepare, and issue documents and reports for Director and Vice President
Establish and maintain efficient, effective and detailed electronic and physical filing systems
Required Competencies: Flexible & Adaptable; Effective Communication; Relationship Building; Results Oriented; Client Focus; Attention to Detail; Initiative; Teamwork.
Required Qualifications and Experience: Successful completion of an administrative, or business related certificate or diploma, combined with a minimum of three years of administrative office experience. An excellent understanding of administrative processes and procedures. Knowledge of First Nations culture and organizations would be an asset
Please submit your application by June 3,2016.
Please visit our website to view the full job ad.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Delegate work to office support staff
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Assemble data
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Conditions and Physical Capabilities
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Electronic scheduler
- Desktop publishing software
- Data analysis software
- Accounting software
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