Job Order Detail

Description

Applicants are invited to apply for a full-time temporary Administrative Assistant position in the Melfort Division Office.  The position will initially be a part-time position at 3.5 hours/day and then change to full-time in August or September 2016.  Duties will commence as mutually agreed upon and conclude on September 15, 2017.  

This position will be of interest to trained, experienced, individuals with excellent clerical and public relations skills, a keen eye for detail, and the ability to prioritize assignments and/or delegate appropriately when necessary.  

Some of the key responsibilities:
Creates and maintains effective workflow and communications to accomplish the work of the Business Administration department which includes the handling of a variety of projects and tasks simultaneously.
Provides clerical and purchasing assistance to the accounting and facilities staff which may involve specialized software.
Handles and distributes internal and external mail.
Shares administrative support with other Administrative Assistants in the Division Office.
Manages current file systems and archived documents:
-Manage current file systems for the Business Administration Department.
-Organization and culling of archived documents from multiple locations.
Other duties as assigned by the Superintendent of Business Administration.

Qualifications:
A Grade 12 diploma from a provincially recognized institution or equivalent
A minimum of 1 year office or administrative assistant experience, 3 years would be preferred.
A post-secondary diploma or certificate from a recognized institution in business or office administration would be an asset.
Advanced knowledge of business English, spelling and punctuation.
Good interpersonal and organizational skills.
Proficiency in the use of Microsoft Word and Excel as well as additional software comparable to those currently used in the school division.