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PART-TIME CLERICAL SUPPORT (3 DAYS/WEEK - 8 A.M. TO 5 P.M.) REQUIRED FOR
REAL ESTATE OFFICE (STARTING DATE SEPTEMBER 6, 2016)
Ideal candidate will provide support to Office Manager, work well under pressure in a fast paced environment and possess:
- Minimum 1 year previous admin/reception experience
- Adaptable to change & ability to learn new tasks quickly
- Highly organized with excellent attention to detail
- Ability to follow direction and work independently
- Motivated with positive attitude
- Excellent written & verbal skills
- Advanced computer skills: Word, Excel, database management
- Fantastic customer service
- Valid driver's licence and vehicle (some travel within City required)
Please email resumes with cover letter to diane@irvsells.ca
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Legal
- Financial
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Statistics
- Publications and manuscripts
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Bending, crouching, kneeling
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- WordPerfect
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Dictaphone
- Database software
- General office equipment
- Internet browser
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