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We are currently seeking a Admin Assistant/Volunteer Coordinator for a Non-Profit Charitable Organization in Saskatoon, SK.
Shift : Monday - Friday, 8:30am- 4:30pm
Job Description:
We are currently looking for a full time Admin Assistant/Volunteer Coordinator within the headquarters of Child Find Saskatchewan Inc. This position will require the candidate to work Monday - Friday, 8:30 am - 4:30 pm but also be flexible regarding hours during specific Child Find charitable events.
This candidate will be responsible for day to day tasks such as:
provide general administrative and clerical support
perform data entry
answer and direct phone calls
maintain electronic and hard copy filing system
maintain contact lists
updating web blog
managing/co-ordinating volunteers for delivery of Child Find programs
handle internal requests for information and data
maintain office supply inventories
coordinate maintenance of office equipment
general office upkeep, etc.
Qualification:
proven administrative support experience
proficiency in MS Word, MS Excel and MS Outlook.
knowledge of operating standard office equipment
excellent communication skills written and verbal
ability to prioritize projects a problem solving skills
good organizational and planning skills and attention to detail
previous Administrative Assistant experience is an asset.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Specific Skills
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- WordPerfect
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
- Simply Accounting
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