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Responsible for providing administrative and clerical services.
Responsibilities include:
Provide prompt and excellent customer service
Maintain office files, type correspondence, reports & other documents, mail, issue receipts, update and maintain Municipal website, maintain records for community cemetery, book community hall and ensure hall agreements are signed, prepare invoices for hall bookings, liaise with the Recreation Board, provide accounts payable and receivable back up, assist with tax billings and assessments such as sorting & preparing for mailing, prepare quarterly water billings, maintain records for the resolutions and bylaws.
Provide support to Administrator as required, contact employer for details.
Experience in office administration and bookkeeping procedures is an asset. Knowledge of government council and committee systems is an asset. A high level of confidentiality is required in this position.
The following skills are desired: team building; analytical and problem solving; decision making; effective verbal, listening and written communications; attention to detail and high level of accuracy; very effective organizational; stress management; time management; computer skills including the ability to operate spreadsheet and word processing programs.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Forms and records
Security and Safety
- Bondable
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
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