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Administrative Assistant
Duties:
Register wholesale good equipment to the applicable purchasing customer in John Deere Warranty System
Complete lien searches on customer trade equipment
Copy and Scan financing contracts for our records; send copies to customers; send original financing contracts to the applicable financing company.
File whole goods invoices and financing contracts.
Create, update, and review customer profiles.
Assist with accounting duties as requested: emailing/scan/archive settlements.
Input and track employees mileage for company vehicles
Prepare required workbooks and coordinate lunch for Service IDT courses
Provide and assist customers with John Deere Financial Multi-Use applications
Order, price, enter part numbers into computer system, and shelve promo retail merchandise.
Promote clerical and steno services to other departments as required and as time permits.
Events:
Assist with planning and coordination of market events including meetings, customer appreciation days, clinics, trade shows and sponsorships.
Communicate events to potential attendees and follow up to determine attendance levels.
Prepare for the event by getting the room ready including the cleaning and organization of the room. Also organize seating/ tables/AV requirements/refreshments and food.
Greet attendees at the event and assist during the event in any way needed and clean up.
Staff Needs:
Order and organize proper inventory of customer promotional give away items including Greenlight promotional merchandise for service department, and jackets and hats for sales.
Order and organize proper inventory of employee shirts and jackets. Upon request have shirt embroidered with staff name
Order staff business cards, vehicle decals, invoices, company stationary, supplies etc.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Specific Skills
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Conditions and Physical Capabilities
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- WordPerfect
- Spreadsheet software
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Internet browser
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