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KODIAK Property Management is looking to hire an energetic and detail-oriented Office & Residential Property Coordinator on a full time basis. The successful candidate must be capable of working and interacting with employees, homeowners and residents. KODIAK is looking for someone who can assist and lead by example with providing a high level of service to our clients.
DUTIES/RESPONSIBILITIES:
Input and prepare accurately all residential financial reports, in addition send out owner statements;
Input all relevant data pertaining to tenants/buildings in company database accurately and in a timely manner (tenant info, move-in/move-out dates, charges, etc);
Maintain/update photographs of rental properties for marketing and internal use;
Answer phones and complete various administrative responsibilities;
Address resident concerns and maintenance requests in a timely manner to ensure satisfaction with management; work with maintenance team to schedule service and repairs;
Prepare and distribute tenant communications and notices;
Coordinate tenant move-ins and move-outs;
Review and process new tenant applications;
Prepare leases for new and existing tenants, ensuring compliance with regulations and timely filing of all documents in company database;
Monitor all expiring leases across portfolio; contact tenants before lease expiration to determine renewal status;
Assist Residential Property Manager with any other tasks as required.
Required Skills & Abilities:
Excellent Verbal and Written Communication skills
Customer Service oriented, positive attitude
General understanding of accounting practices and principles
1-3 years relevant experience, experience in Property Management would be an asset
Must possess a high degree of professionalism and accountability
Highly organized, results oriented, ability to work well independently and multi-task
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Not required
Specific Skills
- Monitor progress and cost of work for property owners
- Co-ordinate implementation of repairs, maintenance and renovation
- Prepare expense and income reports
- Prepare and administer contracts for property services, such as maintenance
- Ensure response to trouble calls from clients or tenants
- Ensure terms of lease agreements are met
Work Setting
- Property management companies
Area Of Specialization
- Apartments
- Public housing
- Condominiums
Business Equipment and Computer Applications
- WordPerfect
- MS Word
- MacIntosh
- Excel