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Under the direction of the Executive Director, the Confidential Secretary provides confidential secretarial and administrative support to the Board of Directors, the Executive Director and other administrative staff. In addition, this position supervises designated staff and is responsible for maintaining central office files, processing computer payroll, ordering supplies and arranging for building maintenance and repairs.
This position is casual to cover the current Confidential Secretary's vacations, unplanned absences and for extra coverage during busy times of the year.
Knowledge of co-operatives and experience working in a unionized environment are assets. Previous supervisory experience is desired. The ability to multi-task and effectively communicate with others is essential. Strict confidentiality must be maintained at all times.
Essential Skills
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Additional Skills
- Supervise other workers
Specific Skills
- Schedule and confirm appointments
- Record and prepare minutes of meetings, seminars and conferences
- Maintain filing system
- Arrange travel schedules and make reservations
- Order office supplies and maintain inventory
- Answer telephone and relay telephone calls and messages
Work Setting
- Not-for-profit organization
Typing (Words Per Minute)
- 61 - 80 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- General office equipment
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