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Competition #SSA-0117
This position is responsible for providing reception, clerical and administrative support while maintaining a high degree of accuracy and careful handling of confidential and sensitive information. The Administrative Assistant plays a key support role in ensuring seamless business operations and professional presentation of the Institute.This position provides additional support as required and includes the following broad range of accountabilities:
Greet and interact with clients and visitors in a timely, professional and pleasant manner;coupled with determining the nature of visitors' business and providing appropriate information
Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere of main floor area, lunch room and front reception at all times
Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements,
Purchase and maintain adequate supply levels as required such as general office and coffee supplies
Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures
Required Qualifications and Experience: Successful completion of a business certificate or diploma, combined with one year of relevant reception and administrative experience. Prior experience working with Microsoft office suite of programs is required. Must be prompt, reliable, and exhibit excellent oral and written communication skills,coupled with a high level of confidentiality.An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset.
Essential Skills
- Computer use
Specific Skills
- Send and receive messages
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Conditions and Physical Capabilities
- Repetitive tasks
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Electronic mail
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