This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Complete assigned tasks from the Executive Director or designate.
Prepare correspondence and complete typing assignments for Executive Director. Typing assignments for other departments if time is available and as made available by the E.D.
Provide administrative support other departments when required by Executive Director.
Maintain personnel files & ensuring storage cabinet is kept locked.
Oversight of staff hiring packages (stage 1 and stage 2), in consultation with Executive Director and managers, making sure all elements are completed per policy time-lines
Track vacation/sick time, etc.
Ensure eligible staff are registered for the Salvation Army Benefit program
Filing and other paperwork
Assist Bookkeeper with preparing trustee client monies for the day, etc.
Sort through all mail and distribute as required. Opening of mail should occur per Waterston Centre policy practices
Provide information and referrals to individuals as required
Receive all staff payroll time sheets from managers in preparation of payroll, clarifying any discrepancies with the same. Submit to E.D. for completion of payroll.
In absence of Executive Director, submit timesheet to payroll office.
Be knowledgeable of staff locations in building to assist in communication
Ensure policy and procedure manuals remain current, sending updates to departments as required. Also, discuss any recommendations with the Executive Director.
Monitor and order office supplies. Distribute upon receipt. Provide invoices to Bookkeeper
Facilitate an inventory control system
Responsible for Family Tracing program.
Take Minutes at meetings as assigned by Executive Director
***Maintain confidentiality at all times ***
Other related duties as assigned
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Valid driver's licence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- MS PowerPoint
- MS Word
- Electronic mail
- Presentation software
- General office equipment
- Internet browser
|
© 2024 SaskJobs. All rights reserved. Privacy Statement | Disclaimer | Copyright | Contact Us | Mobile Site | Site Map |
Email a Friend
Print This Job%20Administrative Assistant A)
