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A personal assistant, receptionist works closely with the art therapist/practitioner to provide administrative support, usually on a one-to-one basis. The assistant's role is to help the art therapist/practitioner make the best use of their time through secretarial, administrative tasks among other responsibilities such as cleaning and organizing the studio; ordering, shopping for and restocking supplies, providing receptionist duties, sending out reminders for appointments including scheduling clients and refilling appointments when they become available. Assisting with the therapy dogs by taking them for walks, among other duties are components of this position. A valid drivers license and vehicle in good running condition are necessary. Ethical conduct and adherence to confidentiality policies are required. The successful candidate will be driven, ambitious, friendly, outgoing, independent but also have the ability to follow direction.
Due to allergies the successful candidate will need to refrain from wearing scented products to both the interview and the workplace.
Enthusiasm required, post secondary education is an asset. Those resumes without cover letters will not be accepted.
Essential Skills
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
- Travel expenses paid by employer
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Private sector
- Business services
- Health services
Work Location Information
- Urban area
Typing (Words Per Minute)
- 0 - 40 wpm
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
- Basic security clearance
- Criminal record check (abstract)
- Confidential security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Presentation software
- Mac OS
- General office equipment
- Internet browser
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