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The Executive Assistant works in an environment that is mission and results driven and community oriented. The position requires professionalism, sound judgment, and proactive approaches to problem solving. The incumbent will have strong communication, administrative, organizational and decision-making skills; the ability to analyze and resolve complex issues and confidently address inquiries or concerns; and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects from conception to completion; must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion; and have the capacity to provide leadership and work effectively in collaboration with diverse internal and external stakeholders. The knowledge and skills necessary for this position have been acquired through a combination of formal education and considerable experience in a senior administrative position.
For a full job description, go to:
www.saskartsboard.ca/menu/what-s-new/jobs-and-opportunities/541-the-saskatchewan-arts-board-seeks-executive-assistant.html
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Willing to travel
- Valid driver's licence
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Compile Data
- Assess and recommend various courses of action based on meetings
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Public sector
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Database software
- Presentation software
- General office equipment
- Internet browser
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