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Job Purpose:
To be the First Impression face and voice of Armour Safety, answering phones, greeting and assisting clients. To perform office administrative duties.
Duties and Responsibilities:
Answers incoming calls on the office main line.
Deal with inquires and re-directs calls
Greets Client
Handles communication by telephone, fax and email
Is responsible for photocopying and all filing
Assists in receiving payments from clients
Answer Phones, Book and Assist clients and take messages
Prepare and Process Class Paperwork
Bind Course Manuals
Make Coffee, tidy public areas, stock bathrooms, etc.
Take Inventory
Helps to keep the office and waiting areas neat
Assist the Administrative Assistant to ensure a smooth flowing office environment
Qualifications
Previous experience working as a receptionist is preferable.
Grade 12 minimum, Technical Diploma in Office Administration an asset but not required.
Proficiency in Microsoft Word, Excel, Gmail, Google Docs Zoho, PowerPoint
General Computer Skills, Organization Skills, Time Management Skills, Multitasking in a busy front desk environment, ability to manage stress, work with and get along with various different personalities and challenges, problem solving and troubleshooting
Friendly, Willingness to Interact with and Assist all Clients
Clear criminal record check
Physical requirements:
Carrying some boxes with books, arranging classrooms, etc.
Direct reports:
None
Hours of Work:
Monday to Friday 7:30 a.m to 4:30 p.m.
Essential Skills
- Document use
- Writing
- Oral communication
- Working with others
- Computer use
Transportation/Travel Information
- Valid driver's licence
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
- Basic security clearance
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