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Your daily work:
The job will involve a range of tasks supporting the financial, office, project, and business functions for the team.
Financial support
o Prepare and enter invoicing in accounting system (Microsoft Dynamics SL).
o Project administration, including timely performance of admin tasks to start, monitor progress, close, bill and archive project files digitally.
o Manage company issued credit cards, fuel cards, car wash card distribution, tracking and sign out of appropriate credit authorization.
Office management
o Answer phones, direct customers, welcome visitors, as needed
o Spearheading process improvement initiatives that will increase productivity and efficiency.
o Manage office administration duties including stationery, cleaning contracts, cleanliness, recycling, mail, couriers etc.
o Support office and project safety administration
Project support
o Create job packages/office files, track job charges & file, organize job files, maintain filing system at all times.
o Provide file management services for project related activities including obtaining permits, developing letter, supporting stakeholder engagement processes, etc.
Business & marketing
o Create, update, and manage compelling marketing material.
o Provide support for the development of Requests for Proposals (RFPs) and other proposal requests.
Other administrative duties as required
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Engineering
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Provide general information to clients and the public
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Correspondence
- Reports
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- WordPerfect
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Accounting software
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