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ADMINISTRATIVE ASSISTANT
We are seeking an administrative assistant for an apartment complex located in Saskatoon, Saskatchewan. The administrative assistant will be responsible for performing a broad range of administrative duties in order to ensure the efficient and timely completion of assignments related to project management and the maintenance of the office and records. The ideal candidate will have the skill to communicate effectively with tenants, suppliers and staff within the field of property management. A minimum of 2 years experience in property management is preferred. A criminal record check is required.
Essential Skills
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Job task planning and organizing
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Statistics
- Publications and manuscripts
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
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