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This position will be responsible for supervising, coordinating and reporting on all project related tasks within the Facilities Management team. Projecting professionalism at all times to customers, stakeholders and other project participants.
Responsibilities include:
Co-ordinate work planning within department to ensure deadlines are met and issues are tracked.
Act as a liaison with both internal and external customers.
Develop and maintain reports on project status, project metrics including program timeline.
Prepare, track and coordinate project documentation, also keep reports and budget documents.
Lead weekly project meetings with Project Supervisors.
Liaison with accounting department to ensure that project financials are accurate and provide reports on upcoming projects that include costs, start dates and estimated timelines;
Update project documents and reports weekly with project related costs;
Compile and report on project related feedback and data from project stakeholders
Identify opportunities to continually improve project processes and team performance;
Other duties as required.
Required Experience:
Experience with general accounting practices, post-secondary business diploma or degree;
Post-secondary education in a related discipline or construction experience;
Skilled in the use of Microsoft Office Suite and Microsoft Project;
Detail driven, Organized, methodical, discrete and professional in the performance of all functions;
Demonstrates a high degree of autonomy, initiative and interpersonal skills including courtesy and tact;
Ability to work under pressure and manage multiple files simultaneously;
Excellent communication and organizational skills;
Experience with project management work flow;
Experience leading team meetings;
Essential Skills
- Document use
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Valid driver's licence
Specific Skills
- Compile data, statistics and other information
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
Area Of Specialization
- Invoices
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
Business Equipment and Computer Applications
- MS PowerPoint
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