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Under the general direction of the President & CEO, the Administrative Assistant is responsible for providing reception, secretarial, clerical and administrative support in an effective and efficient manner to employees of FHQ Developments. Successful candidate will be highly motivated with the ability to plan and prioritize. Office is located in Regina, Saskatchewan.
DUTIES AND RESPONSIBILITIES
-Receive and direct incoming telephone calls, take and relay telephone and fax messages
-Management of internal telephone system, voice mail and email accounts
-Greet and direct residents, guests, service delivery personnel
-Maintenance of mail log, distribution of mail to employees
-Assist in the creation of forms, letters, spreadsheets and presentations
-Administration and maintenance of the central filing system and employee leave records
-Assist with the set-up and maintenance of personnel and client files
-Administration of purchase orders, coding of accounts payables, mailing of payments
-Creation and maintenance of database system
-Coordinate the ordering and storing of office supplies and equipment
-Maintenance of the equipment sign-out system for laptops, projectors, cameras
-Operation and minor maintenance of a variety of office equipment i.e. fax, photocopier,
-Assist employees with conference registrations, travel arrangements
-Coordinate Board meeting arrangements i.e. meeting notices, meeting rooms, travel, meeting materials, taking/transcribing meeting minutes
-Delivery and pick up of mail, accounts payable and other documents to/from FHQTC Head Office
-Implement, monitor, evaluate and revise processes/procedures/systems for increased efficiency and effectiveness
QUALIFICATIONS
-Minimum of a one year recognized Office Administration or Secretarial course
-Minimum of two years? experience working in an office environment
-Proven computer skills (Microsoft Office, Excel, PowerPoint database an asset)
For more information please visit www.fhqdev.com