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Realty Executives Gateway Realty is looking for a customer focused, organized, motivated individual to join our Team. We require a full time Admin/Marketing Assistant to cover a one year term position, which will likely result in a permanent position. Must have interest in completing Real Estate licencing.
No phone calls please.
Only those candidates selected for an interview will be contacted; no earlier than March 31st.
*On the job training will be provided.
Start Date: May 1st, 2017
Responsibilities:
-Manage and maintain team's schedule
-Collecting and sending mail
-Maintain client database
-Preparing excel spreadsheets and entering data
-Answer phone, book and confirm appointments
-Follow up with clients regarding missing documents/signatures
-Inputting listings into MLS System
-Updating website
-Using Social media
-Create manuals and checklists to insure maximum service is provided
-Maintain office equipment
-Basic office cleaning
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Work Setting
- Business services
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Repetitive tasks
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Internet browser