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The successful applicant will be tasked with attractins, developing, and planning events/festivals in the Valley Region. The Events coordinator will plan and implement community events and activities that enhance the programs and activities as outlined in the Calling Lakes District Valley of Festivals guidelines. This person will manage special projects according to events planned and grants received. Researching, developing, and evaluating grant applications will be a key role. The committee is looking for an energetic, enthusiastic individual who wishes to make a difference in their community. Experience working with people in a positive, supportive manner, and experience coordinating large and/or small scale events is key. The ability to establish productive relationships with people at all levels would be useful, as well as an ability to work with and supervise numerous volunteers. This job will need a person with the ability to manage multiple projects and work assignments from a variety of service groups and volunteers. Excellent communication and presentation skills, computer skills, knowledge and experience with digital/social media would be important. Must have a passion for recreation, arts, culture and event management. Knowledge of First Nations Culture and Traditions would be an important asset. The applicant should have a minimum of two years direct experience with event planning and grant writing, and/or a degree in a related discipline, such as Communications, English, Professional Writing, Marketing or similar major. Must have a valid driver's licence and must be able to pass security and background checks.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Special events co-ordinator certification
- Special events manager certification
- Certified special events professional (CSEP)
Additional Skills
- Recruit and supervise volunteers
- Identify human resources requirements
Type Of Experience
- Special events
- Conferences / meetings
Work Experience
- University or college
- Trade associations
- Tourism associations
- Sports and entertainment facilities
- Self-employed
- Resort
- Professional associations
- Multi-purpose facilities
- Hotel
- Governments
- Convention centres
- Conference and meeting planning companies
- Conference centres
- Community organization
- Business
Planning and Management Skills
- Address language and cultural issues
- Solicit event donors
- Review bids and negotiate costs
- Research and design special events programs
- Research and develop profiles on speakers and other participants
- Promote conference and meeting services or special events
- Prepare, present and manage budgets
- Prepare final financial and other reports
- Prepare grant applications
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for social events and guest programs
- Plan for special needs services
- Plan for traffic and crowd control and security
- Plan schedules, goals and objectives
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Inspect and select sites
- Establish committees
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop policies and procedures and attend to other management responsibilities
- Develop protocol including VIP guidelines
- Develop registration systems and information materials
- Develop sponsorship, partnership or fundraising programs
- Develop business plans
- Develop financial procedures
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Design evaluation criteria or strategies
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
- Co-ordination
Coordination Skills
- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
- Confirm and co-ordinate speakers
- Assist in site selection and attend to related details
- Assist in budget preparation
- Arrange for shipping, receiving and storage
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Meeting management software
- Data base software
- Computer terminal
- Audiovisual equipment
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