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Summary:
Reporting to the HR Generalist; in this role, you are to provide knowledgeable and professional reception and switchboard services to visitors and callers. As well as, to provide administrative support to HR Generalist.
Receptionist Responsibilities:
Establishes and maintains a strong working knowledge and understanding of the company's organizational chart and a thorough knowledge of each employee's principal responsibility within.
As much as possible, maintains a current record of staff members' whereabouts and availability.
Accurately assesses the nature and urgency of each call and responds in the most efficient, professional manner.
Provides administrative assistance to other staff members as requested.
Coordinates travel bookings and training on and off site as requested.
Accurately record all work hours from individual time cards onto E2 daily.
Retrieves and delivers incoming and outgoing mail.
HR Assistant Responsibilities:
Employee File Creation, Maintenance, Updates and Inventories.
Inputs new hire information on E2 and Payworks Systems.
Sends out 90-day Probationary Meeting Invites to Managers & HR.
Registers New Hires on Extended Health (Salary and Hourly).
Schedules interviews, conducting reference checks, scanning and filing all interview documents.
CSJG Preparation, Submissions and Reimbursement Follow-through CSJG Preparation, Submissions and Reimbursement Follow-through
Qualifications:
Demonstrate excellent verbal and written English communication skills, an attention to detail.
Proficient keyboarding/data entry skills as determined by internal testing.
Capable of working as part of a team or as an individual.
Critical thinker, capable of multi-tasking in a fast paced environment, reliable and accountable for all assignments.
Minimum of 2 to 3 years related office experience.
College or university degree preferred, or an acceptable combination of education and relevant experience.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own vehicle
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Statistics
- Publications and manuscripts
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Presentation software
- General office equipment
- Internet browser
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