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The Senior Admin Assistant provides direct support to the CEO, Director of Finance & Admin and the Senior Management Team.
Specific Duties
- Manage executives schedules and appointments.
- Prepare documents and presentations; conduct research and assemble and analyze data for reports and documents where needed.
- Draft sensitive correspondence, take and transcribe minutes and prepare corporate resolutions.
- Take a lead role in the preparation for the board and other management meetings.
- Proactively create and maintain effective communications and workflow which includes handling of a variety of projects and tasks simultaneously including special events as necessary.
- Maintain personnel records for all employees and manage benefits enrollments and updates.
- Collect, review and enter payroll data using appropriate software.
- Ensure shared office area is appropriately supplied and organized.
- Review, action, and distribute all incoming correspondence as well as manage all outgoing correspondence.
- Regularly review and revise policy documents with direction from the senior management team and coordinate and maintain archiving policies and procedures.
- Maintain a high level of accuracy in all administrative tasks.
- Assist other members of the senior management team and perform other duties as required.
Qualifications
A minimum of 5 years experience and post-secondary education in Business or Office Administration is preferred. Experience with Ceridian and Microsoft Office including Excel, Outlook and Word is mandatory. A combination of education and experience may also meet the above requirements.
Wanuskewin offers a fair and competitive compensation and benefit package. Transportation is a necessity for employment. People with Aboriginal Ancestry will be given preference (HRC-E-91-09) (HRC-E-91-17). Please note in cover letter.
Essential Skills
- Critical thinking
Transportation/Travel Information
- Own transportation
Work Setting
- Not-for-profit organization
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
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