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In the Site Administration role, you will be responsible for the daily entry and processing of LEMs & timecards, general office administration, as well as on-going communication with PBN-EMW Management
More specifically, you will: Have a comprehensive understanding of contract requirements, scope of work and the coding requirements for payroll and invoicing;
First line of communication between clients and site employees regarding document inconsistencies and needed changes;
Onboarding of new employees, including flight scheduling, camp and transportation arrangements, and ensuring work related documents are updated on time;
Work with Pinehouse Office Manager to ensure site access requests, changes to transportation schedules, visitor passes and equipment mob/demob document processes are complete;
Act as site liaison with PBN HR and Payroll to co-ordinate and resolve issues;
Mentor employees to ensure client quality standards are adhered to;
Detailed communication and coordinating efforts with your cross shift to ensure no delay of information;
Mentor and train Site Admin Trainee(s) when necessary;
Ensure adequate office supplies are on hand and complete inventory prior to mobilization to site and demobilization from site.
Attend client sponsored meetings as requested.
To qualify for this role, you will need the following:
Business Administration certificate or diploma;
A minimum of 3 years proven proficiency;
Extensive knowledge of computer software applications and office administration procedures;
Mine site experience considered an asset;
Strong organizational, interpersonal and communication skills;
WHMIS, Standard First Aid/CPR Certificate, & Fire Extinguisher considered an asset;
Meeting the requirements for Resident of Saskatchewan's North (RSN) is considered an asset;
Strong commitment to capacity building and knowledge transfer to PBN employees.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Willing to travel regularly
Specific Skills
- Store, update and retrieve financial data
- Send invoices
- Prepare and monitor contracts
- Organize and schedule office work
- Order supplies and equipment
- File documents
- Prepare reports
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Work Setting
- Private sector
Work Location Information
- Various locations
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- WordPerfect
- Spreadsheet software
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Electronic scheduler
- General office equipment
- Internet browser
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