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1. Listing Manager
- Oversee all aspects of seller's transactions
- Prepare all listing materials
-Obtain all necessary signatures on necessary documentation
-Coordinate showings and provide feedback to sellers
-Coordinate all public open houses and broker open houses
-Input all listing information into MLS and marketing websites
-Submit all necessary documentation to office broker for file compliance
2.Transaction Coordinator
-Oversee all aspects of buyer & seller transaction
-Coordinate title/escrow, mortgage loan and appraisal processes
-Coordinate inspections
-Coordinate moving/possession schedules
-Input all client information into client database system
-Schedule customer service follow up calls
3. Marketing Director
-Manage client database management program & system
-Create & regularly prepare all buyer & seller consultation packages
-Manage & update agent website(s), blog(s) and online listings
-Regularly assist with social media
-Track & coordinate all inbound leads from all online sources
-Regularly obtain client testimonials
-Coordinate & implement agent marketing videos & property videos
4. Administrative Manager
-Oversee all aspects of the administration of the agents business
-Maintain all agent financial systems
-Coordinate the purchasing of any business related supplies and
materials
-Create & update a business operations manual and all job descriptions/employment contracts for any future hires
-Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires
-Hold agent(s) accountable for conducting all agreed upon lead generation activities
-Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation
Essential Skills
- Document use
- Writing
- Oral communication
- Problem solving
- Job task planning and organizing
- Finding information
- Computer use
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Financial statements
- Contracts
- Forms and records
Business Equipment and Computer Applications
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Mac OS
- General office equipment
- Quick Books
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