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Duties and Responsibilities (but not limited to):
-Oversee all aspects of general office coordination.
-Maintain office calendar to coordinate work flow and meetings.
-Maintain confidentiality in all aspects of client, staff and firms information.
-Interact with clients, vendors and visitors.
-Answer telephones and transfer to appropriate staff member.
-Open, sort and distribute incoming correspondence, including faxes and email.
-Sign for and distribute UPS/FedEx or similarly delivered packages.
-Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
-File and retrieve organizational documents, records and reports.
-Coordinate and maintain records for staff, office space, telephones.
-Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
-Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, Simply Accounting or other programs.
-Set up and coordinate meetings and conferences.
-Prepare agendas and make arrangements for committee, Board or other meetings.
-Compile, transcribe and distribute minutes of meetings.
-Maintain inventory of office equipment and supplies.
-Research, price and purchase office furniture, equipment and supplies.
-Support staff in assigned project \based work.
-Supervise support personnel as required.
-Assists in special events, such as fundraising activities and the annual meeting.
NOTE:
- There will be Three days of training located in Saskatoon, Saskatchewan @ our Main Branch Office.
- Must have a Valid Drivers Licence
- Interviews will take place Tuesday July 4th, 2017. Only selected candidates will be contacted.
Essential Skills
- Computer use
Transportation/Travel Information
- Valid driver's licence
Technical Terminology
- Business
Business Equipment and Computer Applications
- MS Word
- Excel
- Simply Accounting
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