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Prepare routine correspondence, presentations and documentation with a high level of accuracy and attention to detail.
Prepare subcontracts as directed by project managers.
Assist in commitment processing for project managers and field staff.
Assist creation of construction schedules when required.
Assist with monthly job progress & profit reporting.
Attend meetings and transcribe minutes in a timely manner.
Ensure timely flow of information to internal and external clients.
Travel co-ordination including booking flight, vehicle rentals and hotel reservations.
Setting up and organizing meetings.
Assist in invoice processing by locating appropriate commitments and completing necessary corrections if required.
.Assist and complete project managers and field staff expense reports and visa recaps with proper coding and backup documentation.
Field incoming telephone calls and email inquiries from clients and suppliers and relay messages to appropriate individuals as required.
Other duties as determined to help maximize efficient use of department and/or project managers
Providing a steady, dependable and efficient source of communication and administrative assistance for management, project managers, and superintendents.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Computer use
Transportation/Travel Information
- Own transportation
- Own vehicle
Specific Skills
- Send invoices
- Order supplies and equipment
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Work Setting
- Corporation
Work Location Information
- Rural area
- Various locations
Work Conditions and Physical Capabilities
- Attention to detail
Business Equipment and Computer Applications
- MS Excel
- MS Word