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Accountabilities:
Oversee the day to day administration of iQmetrixs Regina office ensuring an environment which optimizes the employee experience
Maintain the Regina main reception desk and phone system
Coordination of Regina Office recruiting and onboarding needs
Check in with new hires on a regular basis and facilitate forums and orientations for new hires
Overall coordination of vendor management and purchasing for the office
Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs
Identify, recommend and implement processes to more effectively manage the administrative function of the office
Coordination of Regina meetings, events, job fairs, and other staff functions
Identify, evaluate and resolve problems that may arise in administrative processes related to the Regina office
Supporting recruitment, on-boarding and overall experience of new iQers in the first year
Coordination of corporate travel requirements
Coordination of corporate credit card program
Coordinating conference bridges companywide
General administrative duties including mail and courier management, as well as coordinating employee photos
Coordinating catering, food and beverage for meetings, open houses and events
Assisting with corporate travel requirements
Credit card reconciliation of travel and office expenses
Coordination of bookings and maintenance for Regina condo
Skills and Abilities:
Experience in an Administrative position in a medium to large office capacity
Good organizational skills with ability to manage multiple tasks
Experience in human resources is an asset
Experience in travel management is an asset
Certificate or diploma in office or business administration an asset
The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Maintain inventory and budgetary controls
Work Setting
- Private sector
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Presentation software
- General office equipment
- Human Resource software
- Internet browser
- Electronic mail
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